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Construction

Vehicles change hands, responsibility stays clear.

Vehicles and vans move between sites and teams. Small damage and defects easily get left until a vehicle fails.

Request a demo See three cases
What matters most
  • Inspection duties (UVV)
  • defects must not be left
  • vehicles move between teams
Driver app “My day” (section): tasks, claims, today and the notices “UVV is overdue” and “AU due in 20 days”Driver app “My day” (section): tasks, claims, today and the notices “UVV is overdue” and “AU due in 20 days”
“My day” in the Driver app, section: inspections due. Sample data.
In this case
Also involved

Starting point: construction

What gets left on site

In construction a lot is called out and little is written down. That is exactly where defects, damage and inspection dates get lost.

  • The defect is called out to the foreman and forgotten by the evening.

    With ClamioThe driver reports it with a photo in the app. From then on there is a defect file with status and deadline.

  • A tipper with a faulty light sets off anyway.

    With ClamioAt critical severity or “not drivable” the vehicle is locked automatically. Your organisation sets this.

  • The inspection report names a dangerous defect and ends up in a folder.

    With ClamioA result of HU, AU or UVV with the defect level “dangerous” or “unroadworthy” automatically creates a defect.

  • The flatbed has a dent. Which crew had it last?

    With ClamioDrivers are assigned to vehicles for a period. That way you see to whom the vehicle was assigned when.

  • The UVV inspection is overdue, and nobody noticed.

    With ClamioClamio keeps the due date per vehicle and reminds ahead of time, the fleet as well as the driver.

  • The garage has done the repair, but nobody knows.

    With ClamioIt reports the fix in its own portal. The fleet then re-checks.

Everyday construction

Three cases from the yard

Case 1 · DefectAdd-on module

The rear light on the van is faulty

Half past six at the yard, the crew wants to set off. The rear light is not working, and the driver’s mind is already on the site.

  1. Photo and report

    Whose turn: Driver

    The driver reports the defect with a photo in the app. They state whether the vehicle is drivable.

  2. Classify

    Whose turn: Fleet

    The fleet sets the severity. Priority and deadline follow from it.

  3. Lock

    In the file

    If the defect is critical, the vehicle is locked automatically if your organisation has set it up that way.

  4. Garagewith Automation

    Whose turn: FleetGarage

    The workflow asks the garage of your choice. It accepts in the portal and sets the appointment.

  5. Report fix

    Whose turn: Garage

    The garage selects the fixed defects and describes the work. Mileage and photos are possible but not mandatory.

  6. Check

    Whose turn: Fleet

    The fleet re-checks. The file shows report, order and fix.

On the tablet
The Driver app runs on iOS, Android and iPad, portrait and landscape.
Notice to the driver
After a lock: “Please do not use the vehicle, fleet informed”.
Garage portal: order with status “In Repair” and the intermediate step “Nächster Schritt: Fahrzeug eingetroffen” (next step: vehicle arrived)
Order in the Garage portal: status and next step. Sample data.

Case 2 · Claim

A van changes crew; damage is noticed later

Monday structural work, Wednesday civil engineering: the same vehicle, two teams. Two weeks later someone discovers a dent.

  1. New assignment

    Whose turn: Fleet

    The fleet assigns the van to the new driver, with from and to dates.

  2. Report a claim

    Whose turn: Driver

    The driver reports the claim with guidance in the app: select vehicle part, photos, location.

  3. Claim file

    Whose turn: Fleet

    The claim file shows vehicle and driver. The assignments show to whom the vehicle was assigned when.

  4. Order

    Whose turn: Garage

    The garage receives the repair order, accepts and reports progress in its portal.

  5. Invoicing

    Whose turn: GarageFleet

    The invoice comes in via the garage’s portal and is reviewed in the same file.

What the driver sees
Claim report and its status. No amounts.
For commercial management
Vehicle, driver and costs of the claim are in one file.

Case 3 · Deadline

A vehicle’s UVV inspection is due

Inspection duties come round again, reliably and always at the wrong moment. What matters is that the deadline announces itself before it expires.

  1. Due date

    Whose turn: Fleet

    Clamio keeps the due date per vehicle for HU, AU and UVV.

  2. Reminder

    Whose turn: Fleet

    Clamio reminds ahead of time. The deadline is in the fleet’s agenda.

  3. Note

    Whose turn: Driver

    The driver sees the inspection due in their app, by the same rule.

  4. Result

    Whose turn: Driver

    After the appointment the driver submits the inspection result in the app.

  5. Confirm

    Whose turn: Fleet

    The fleet confirms. If the result names a dangerous defect, a defect file is created automatically.

Lead time
How early the reminder comes, you set per inspection type.
Scope
Clamio reminds and documents. The inspection itself is carried out by your inspection body.

Illustration Thick line: the case in Clamio. Coloured lines: who acts. Filled station: rule or automation.

Workflow in constructionwith Automation

Defect reported: the vehicle stays put, the garage is booked

From the reported defect to the re-check runs a process that you define once. Nobody has to remember to call the garage.

How severe is the defect on the van?

Minor or major: deadline

  1. Defect reported
  2. Severity and deadline
  3. Garage commissioned
  4. Fix reported
  5. Re-check

Priority and deadline follow from the severity. The deadline is in the defect file until the garage reports the fix and the fleet has re-checked.

Critical: automatic lock

  1. Defect reported
  2. Vehicle locked
  3. Garage commissioned
  4. Fix reported
  5. Re-check, lift the lock

At critical severity or “not drivable” the vehicle is locked automatically; the organisation sets this. The driver is informed: “Please do not use the vehicle, fleet informed”.

Driver reports “not drivable”: provisional lock

  1. Defect reported
  2. Provisionally locked
  3. Fleet checks the lock
  4. Garage commissioned
  5. Fix, re-check

If the driver reports “not drivable”, that locks the vehicle provisionally; the fleet confirms or lifts the lock, lifting with a reason.

Illustration Clamio never lifts a lock itself. A person does that, with a reason.

From defect to re-check

  1. Ask the garage

    In the step “Order a provider”, your garage is listed under “Partner selection” as a fixed or preferred partner.

  2. Approve the cost estimate

    If the garage submits a cost estimate, the process waits. Approval is given before the repair, by the party you define.

  3. Appointment in the calendar

    The garage sets the appointment in its portal. It is in its calendar and on the order.

    Garage portal: calendar with repair appointments in the month
    Calendar in the Garage portal. Sample data.

  4. Fix and re-check

    With “Report fix” the garage hands the defect back. The fleet re-checks; it lifts a lock itself, with a reason.

Defect is an add-on module. Requirement for asking the garage automatically: Automation booked. See Automation

Assignment and deadlines

To whom the vehicle is assigned and what falls due

Changing drivers and inspection dates are what most easily get lost on site. In Clamio both are attached to the vehicle.

Driver and vehicle

  • Drivers are assigned to vehicles for a period.
  • In the app the driver sees their current vehicle.
  • Several drivers can be signed in on a shared tablet.
  • The claim report leads in steps through vehicle parts, photos and location.
Driver app, report a claim, step 3 of 5: tap damaged parts on a vehicle sketchDriver app, report a claim, step 3 of 5: tap damaged parts on a vehicle sketch
Reporting a claim in the Driver app: tap the damaged parts. Sample data.

Deadlines and locks on the vehicle

  • HU, AU and UVV per vehicle with due date and reminder ahead of time.
  • The driver submits the inspection result in the app; the fleet confirms.
  • Locking is automatic or by hand. Lifting is always done by a person, with a reason.
  • Anyone who reassigns a locked vehicle sees the warning “The vehicle is locked.”
Fleet portal: vehicle list with number plate and status
Vehicles with status. Sample data.

Benefits in construction

What your business gets out of it

  • Your fleet management

    Defects do not get left: each has a file, a deadline and finally a re-check.

  • Your site management

    In the morning it is clear which vehicle may be driven. Locked vehicles are marked.

  • Occupational safety

    Inspection duties stay in view: HU, AU and UVV with due date, reminder and confirmed result.

  • Drivers on site

    Report defect and claim on one device, including on the tablet in the site cabin.

Modules in construction

What matters most in construction

In construction, defect, lock and inspection deadlines come first. All other Clamio functions remain available.

  • Defect

    Add-on module

    Report with a photo, severity from note to critical, deadline from the severity. The garage reports the fix, the fleet re-checks.

  • Vehicle lock

    Automatically for a critical defect or by hand by the fleet. Clamio never lifts a lock itself.

  • HU, AU and UVV

    Due date per vehicle, reminder ahead of time. A dangerous inspection result automatically becomes a defect.

  • Vehicles & drivers

    Assignment with period, vehicle groups and, per driver, the driving licence classes with validity.

    Fleet portal: driver list with driving licence classes, validity, status and app status
    Driver list with driving licence classes. Sample data.

  • Garage orders

    Accepting, appointment, cost estimate and invoice in the Garage portal. Glass specialists work in the same portal.

    Garage portal: invoices with the statuses Submitted, Approved, Rejected and Paid
    Invoices in the Garage portal. Sample data.

  • Tasks

    Tasks on vehicle, defect or claim, with checklist, comments and reminder. They can be assigned to people or to an inbox.

  • Tyres

    Add-on module

    Tyre sets, tread measurements and change deadlines of the construction vehicles. Too little tread automatically creates a tyre defect with a lock; drivers report the tread depth in the app.

Roles in construction

Who takes part in construction

Also involved

Documents what happened at the yard

File
Report, deadline, garage order and re-check of a defect are in one file.
Permissions
Roles and permissions govern who in the business may lock vehicles, commission and approve.
Garage
The garage sees its order, not your whole fleet.
Storage location
Data is stored in data centres in the EU; transmission is encrypted (TLS).

Questions in construction

Questions from construction companies

When is a vehicle locked?

At critical severity or “not drivable” the vehicle is locked automatically; the organisation sets this.

Can the driver lock a vehicle themselves?

If the driver reports “not drivable”, that locks the vehicle provisionally; the fleet confirms or lifts the lock, lifting with a reason.

Does it work on site with a tablet?

Yes, the Driver app also runs on the iPad, portrait and landscape.

How do we know to whom the vehicle was assigned?

Drivers are assigned to vehicles with from and to dates. The claim file shows vehicle and driver.

Does the garage let us know when the defect is fixed?

Yes, with “Report fix” in the Garage portal. The fleet then re-checks.

Does Clamio carry out the UVV inspection itself?

No. Clamio keeps the due date and reminds. The driver submits the result; the fleet confirms.

Do we need a separate module for defects?

Yes, defect is an add-on module. For asking the garage automatically the following also applies: Automation booked.

Clamio in other industries

All industries at a glance

See Clamio for your construction fleet

We show you a defect from report to re-check, a lock with confirmation and the UVV due dates of your vehicles.

Request a demo